Job Opportunities

Receptionist/ Administrative Assistant

We have an immediate opening for a Receptionist/ Administrative Assistant at Sacred Heart Parish.


Receptionist/ Administrative Assistant Job Description

Job Title: Receptionist/Administrative Assistant

Full time- 31.5-35 hours a week, set schedule, benefits provided 

Compensation: $18-$20/hr depending on experience

Reports To: Pastor 

Department: Administration 

Exemption Status: Non-Exempt, hourly, no overtime 

Job Titles Supervised: Office volunteer(s)

General Purpose: Provide a welcoming presence to those who come in, call, or email the parish with questions or concerns. Responsible for daily office routines, sacramental documentation, parish database, and facility scheduling.

Essential Duties and Responsibilities:

1. Be a cohesive member of Parish staff through open, honest dialogue.

2. Work with other staff members at meetings and in planning for shared building use.

3. As the first contact for walk-ins and phone calls, a professional, courteous, and hospitable response is paramount.

4. Maintain a clean and tidy work space.

5. Sort mail into appropriate staff mailboxes; receive shipments and locate them in the office space, to be picked up.

6. Manage Mass intentions for desk calendar and weekly input for bulletin.

7. Gather prayer requests both online, email or phone messages and send to Prayer Chain weekly (NPrayerChain).

8. Order office supplies to include copier paper, and other miscellaneous supplies; toner is ordered by the receptionist. Order copier toner, drums, waste containers when needed.

9. Count and sort weekly bulletins.

10. After Pastor’s approval, post current publicity materials on bulletin board at the entrance of Parish Center.

11. Check phone messages; forward to appropriate staff person, when necessary.

12. At the end of the business day, put desk phone on NGT; beginning of business day put desk phone on DAY.

13. Process new parish registrations (email or walk-in)

14. Support resource for Food Pantry and other staff needs.

15. Sacramental recording for Baptisms, First Communion, Confirmations, Marriages, and Deaths.

16. Sacramental requests from parishioners, which include Letters of Good Standing, copy of Baptism record, copy of Confirmation record, Godparent validations or archived Marriage documents.

17. Census information for yearly diocesan request (Necessary Information) and OCD (Official Catholic Directory).

18. Schedule facility rooms (Parish Center, Church, St. Andre House) via Outlook Calendar, after Facility Manager’s approval.

19. Wear appropriate business casual attire for church office environment.

20. Provide general administrative support for three churches of Sacred Heart Parish: Sacred Heart Church, Our Lady of Perpetual Help, and Holy Rosary.


This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.


Decision-making responsibility includes:

  • Inventory Responsibility: Order materials for the parish from the designated budget.
  • Property Responsibility: Demonstrate good stewardship and report deficiencies to the pastor.
  • Confidentiality: Respect the confidentiality of parishioners and parish office information. Report any issues to the pastor.

Minimum Requirements:

Education: High School Diploma required.

Experience: Working in an office environment or other background demonstrating application of knowledge, skills, and abilities.

Other preferred qualifications:

1.       A practicing Catholic candidate preferred, but those who are Christians and sensitive to the needs of Catholics in a Catholic parish will be considered.

  1. Demonstrates strong ethical working values, including confidentiality, empathy, and compassion, especially toward our local homeless population.
  2. Possesses essential administrative skills such as the ability to use a computer and online software that assists in word processing, calendaring, management, communication, and other general organizational skills.
  3. Flexibility, adaptability, dependability, and commitment to the vision of the parish.
  4. To be attentive to detail and make minimal errors when completing a task.
  5. To be a good communicator and willing to address any concerns or issues with respect and professionalism.
  6. Ability to work the following schedule: Sundays: 8:30 am- noon; Monday- Thursday, 8 am- 4 pm. Lunch 12-1 pm.

To apply, email Communications@sacredheartcos.org and include your resume, as well as complete the Diocesan parish application.  (Click the link to download the application.)

Church Facilities & Grounds Maintenance

We have an immediate opening for a "Church Facilities and Ground Maintenance" position at Sacred Heart Parish.


Church Facilities & Grounds Maintenance

Position Type: Part-Time / Full-Time
Location: Colorado Springs, Colorado (on-site)


Position Summary

We are seeking a dependable, hardworking individual to help maintain the cleanliness, appearance, and general upkeep of our church facilities and grounds. The primary focus of this position will be janitorial and landscaping, along with routine minor maintenance and assisting with larger maintenance and improvement projects as needed.

The ideal candidate takes pride in their work, is dependable, pays attention to detail, and is comfortable working independently while also being willing to work as part of a team.


Primary Responsibilities:


Cleaning & Janitorial:

  • Clean and maintain church buildings, classrooms, offices, restrooms, hallways, and common areas.
  • Vacuum, sweep, mop, dust, and sanitize surfaces.
  • Clean and restock restrooms and other facility supplies.
  • Empty trash and recycling.
  • Help maintain a clean and welcoming environment for church members, staff, and visitors.
  • Perform additional cleaning before or after special events and church activities.


Landscaping & Grounds:

  • Mow and maintain lawns and grass areas.
  • Trim and maintain trees, bushes, and other landscaping.
  • Pull weeds, maintain flower beds, and perform seasonal landscaping tasks.
  • Keep sidewalks, entrances, parking areas, and outdoor spaces clean and presentable.
  • Assist with snow and ice removal as needed.
  • Maintain and properly care for landscaping tools and equipment.


Minor Maintenance:

  • Perform basic repairs and general upkeep throughout the church and property.
  • Handle minor painting, patching, hardware replacement, and other basic maintenance tasks.
  • Replace light bulbs and perform other simple facility upkeep.
  • Identify maintenance issues and report larger problems when professional assistance is needed.
  • Help keep maintenance areas, tools, and supplies organized.


Larger Projects & General Support:

  • Assist church staff and contractors with larger maintenance, repair, landscaping, and improvement projects.
  • Help move furniture, equipment, supplies, and materials when needed.
  • Assist with setup and cleanup for church events and special projects.
  • Perform other reasonable facilities and grounds duties as assigned.
  • Perform other duties as requested.


Education: High School Diploma or equivalent


Transportation Requirements: This position requires travel between multiple locations. Employees must have reliable personal transportation and maintain a clean driving record. Mileage for approved work-related travel will be reimbursed at the applicable mileage rate.


Qualifications:

  • Dependable and punctual.
  • Understanding and respect for working in a Catholic Church environment.
  • Takes pride in maintaining clean, safe, and attractive facilities.
  • Able to work independently and manage routine tasks.
  • Comfortable performing physical work, including lifting, bending, standing, walking, climbing ladders, and working outdoors.
  • Availability to be on-call for emergencies
  • Basic knowledge of cleaning, landscaping, and general maintenance.
  • Willingness to learn new skills and assist with projects outside of routine duties.
  • Ability to safely operate basic hand tools and landscaping equipment.
  • Previous janitorial, landscaping, maintenance, or facilities experience is preferred but not required.

 

 

Personal Qualities:

Because this position is within a church environment, we are looking for someone who is respectful, trustworthy, helpful, and able to work well with church staff, volunteers, parishioners, and visitors. The person in this role should understand that maintaining the property is an important part of creating a clean, safe, and welcoming environment for the church community.


Salary Range: $18 - $22 /hour DOE


Benefits:

  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Vision insurance


If interested, please contact Jimmy Gibson, Facilities Manager, at jgibson@sacredheartcos.org,  as well as complete the Diocesan parish application.  (Click the link to download the application.)